Selkirk Water Supply Corp. Regular Meeting July 15, 2022

Notice and Agenda

Selkirk Water Supply Corporation Bi-Monthly Meeting

Posting Date on or before – July 12, 2022

 

The Board of Directors of Selkirk Water Supply Corporation, a non-profit corporation organized under Texas Water Code Chapter 67, located in the community of Selkirk Island in Matagorda County, Texas hereby gives notice in accordance with the Texas Government Code, section 551 et seq, that the board meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas on Friday, July 15, 2022 at 6:00 PM. The Board is offering Zoom for those interested. Below is the link to join the Zoom meeting:

Join Zoom Meeting

https://us05web.zoom.us/j/88020104573?pwd=Q3paT1VtbklrRDluSFRVLzcwTGxBUT09

 

Meeting ID: 880 2010 4573

Passcode: b49YyR

 

 

  1. Meeting Called to Order by President Karen Crain; Quorum
  2. Visitors Introduced
  3. Approve May 13, 2022 Minutes
  4. Operator’s Reports and Board questions
  • Jobs completed; Timeframe
  • Well #2 Report
  • Testing (Perrin Sept 6?)
  • Move flush valve at the end of CR 243
  1. Office Manager Reports (emailed for prior review)
  • RVS; Past Due;
  • Financial Spreadsheet;
  • Report on Operator jobs;
  • Reports Submitted, CCR
  • Rate increase implementation
  • Customer payment options
  1. Treasury balances- Harley’s verification
  2. Report on Commissioner’s Court Distribution of ARPA funds
  3. Electrical upgrade for Generator;
  4. Mercer Controls, Inc. Proposal and Discuss with Evan
  • Item 1 In progress
  • Item 2
  • Item 3
  • Item 4
  • Item 5
  • Item 6 In progress with Mercer
  • Item 7
  • Item 8 In progress
  1. Tariff Update and Submission
  2. Land Search
  3. Need to update our Monitoring plan and Operations Manual.
  4. Round Table Discussions-
  5. Next Meeting—September 9, 2022?
  6. Future agenda items:
  7. Adjournment

Regular Meeting of Selkirk Maintenance Sect. 1,2, and Addition A, Inc

MEETING OF MEMBERS

Selkirk Maintenance Sections 1, 2, and Addition A, Inc.

The Board of Directors of Selkirk Maintenance Sect. I, II, and Addition A, Inc./Improvement
Committee, a nonprofit corporation, located in the community of Selkirk Island in Matagorda
County, Texas hereby gives notice in accordance with the Open Meetings Act, that the quarterly
board meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road
243, Bay City, Texas on Sunday, June 12, 2022, at 2:00 PM. The purpose of the meeting:

1. Welcome to Meeting and Sign in;

2. Call to order with a quorumSocial Distancing; Start Time: _________pm

3. Read and approve minutes from March MeetingMotion/Vote

4. Introduce Visitors and Directors

5. Read and approve with motion/vote the Treasurers report for each section from Bank

Statements as of April 30, 2022

6. Unfinished business

a. Mowing Report Request from Max Cruz for increase

7. New Business

8. Pay/Paid bills Electric (Reliant), Mowing fees ( Max Cruz), Bookkeeping fees (AJ’s
Bookkeeping and Payroll), Sales Tax IRS Form 990 (Penny BankerMertz)

9. Announcements: Next meetingSunday, September 11, 2022

10. Adjournment with Motion/Vote; Time: ______pm

Selkirk Water Supply Corporation Business Meeting is Friday, May 13, 2022

Notice and Agenda

Selkirk Water Supply Corporation Bi-Monthly Meeting

Posting Date on or before – May 10, 2022

 

The Board of Directors of Selkirk Water Supply Corporation, a non-profit corporation organized under Texas Water Code Chapter 67, located in the community of Selkirk Island in Matagorda County, Texas hereby gives notice in accordance with the Texas Government Code, section 551 et seq, that the board meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas on Friday, May 13, 2022 at 6:00 PM. The Board is offering Zoom for those interested. Below is the link to join the Zoom meeting:

https://us05web.zoom.us/j/89504299744?pwd=VndwNExkOTM2OXVEMGs2NGxzUTlYdz09

Meeting ID: 895 0429 9744

Passcode: 1Bn1gx

 

  1. Meeting Called to Order by President Karen Crain; Quorum
  2. Visitors Introduced
  3. Approve March 11, 2022 Minutes and April 8, 2022 Email Meeting Minutes as sent to Directors
  4. Operator’s Reports and Board questions
  • Jobs completed; Time frame
  • Plans for well #2 Repair
  • Testing
  • Move flush valve at the end of CR 243
  • Ferguson Invoice 4/21/2022
  1. Introduction of new Office Manager
  2. Office Manager Reports (emailed for prior review)
  • RVS; Past Due;
  • Financial Spreadsheet;
  • Report on Operator jobs;
  • Reports Submitted
  • Rate increase implementation
  • Customer payment options
  1. Treasury balances- Harley’s verification
  2. Report on Commissioner’s Court Distribution of ARPA funds
  3. Electrical upgrade for Generator;
  4. Mercer Controls, Inc. Proposal
  • Item 1
  • Item 2
  • Item 3
  • Item 4
  • Item 5
  • Item 6
  • Item 7
  • Item 8
  1. Tariff Update and Submission
  2. Land Search
  3. Need to update our Monitoring plan and Operations Manual.
  4. Round Table Discussions-
  5. Next Meeting—July 8, 2022 or July 15, 2022?
  6. Future agenda items:
  7. Adjournment

Notice for Selkirk Water Supply Corporation Meeting

Friday, April 8, 2022

 

NOTICE OF EMERGENCY MEETING OF THE SELKIRK WSC BOARD OF DIRECTORS

 

The Board of Directors of Selkirk Water Supply Corporation, a non-profit corporation organized under Texas Water Code Chapter 67, located in the community of Selkirk Island in Matagorda County, Texas, hereby gives notice or an emergency meeting. The purpose of the meeting is to:

Vote on the hiring of the Selkirk Water Supply Corp. Office Manager based on the recommendation of the Hiring Committee.

 

This meeting will take place via email with a window of communication taking place between 12:00 PM and 5:00 PM on Friday April 8, 2022.

 

Results of the vote (pass or fail) will be available by contacting Karen Crain at 979.241.1297 after 5:00 PM on April 8, 2022.

kcrainontheriver@gmail.com

Selkirk Maintenance Sect. 1, 2, Add. A Members Meeting

ANNUAL MEETING OF MEMBERS

Selkirk Maintenance Sections 1, 2, and Addition A, Inc.

 

The Board of Directors of Selkirk Maintenance Sect. I, II, and Addition A, Inc./Improvement Committee, a non-profit corporation, located in the community of Selkirk Island in Matagorda County, Texas hereby gives notice in accordance with the Open Meetings Act, that the quarterly board meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas Sunday, March 13, 2022, at 2:00 PM.  The purpose of the meeting:

 

 

  1. Welcome to Meeting and Sign in;

 

  1. Call to order with a quorum-Social Distancing; Start Time: _________pm

 

  1. Read and approve minutes from January Meeting-Motion/Vote

 

  1. Introduce Visitors and Directors

 

  1. Read and approve with motion/vote the Treasurer’s report for each section from Bank

Statements as of Jan. 31, 2022

 

  1. Unfinished business
  • Vote to accept elected Board.
  •  Election of officers by Board
  • Mowing report
  • Deed Restrictions- Unpaid dues, unmaintained lots, Letters
  • Recreation Committee members approval with motion/vote for 2022

7. New Business

  • Review and approve with motion/vote of draft documents prepared by Treece Law Firm to bring the HOA in compliance with current Texas statutory requirements
  • Review and approve with motion/vote Treece Law Firm fee schedule
  • Discussion of possible ACC members
  • Discussion of request by Jim Quimby for construction of pavilion to block view of water well in recreation area
  • Any other Business

 

  1. Pay/Paid bills- Electric (Reliant), Legal fees ( Treece Law)

 

  1. Announcements: Next meeting-Sunday, June 12, 2022

 

  1. Adjournment with Motion/Vote; Time: ______pm

 

 

 

Selkirk Water Supply Corporation Regular Business Meeting March 11, 2022 after Annual Meeting

Notice and Agenda

Selkirk Water Supply Corporation Bi-Monthly Meeting

Posting Date on or before – March 8, 2022

 

The Board of Directors of Selkirk Water Supply Corporation, a non-profit corporation organized under Texas Water Code Chapter 67, located in the community of Selkirk Island in Matagorda County, Texas hereby gives notice in accordance with the Texas Government Code, section 551 et seq, that the board meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas on Friday, March 11, 2022 —Following the Annual Meeting at 6 PM..

 

Due to Covid numbers rising the Board is offering ZOOM, as well as IN PERSON, for those interested. This is the link to join the Zoom meeting:

Join Zoom Meeting

https://us04web.zoom.us/j/9505149496?pwd=Ym55MU42WFJqMmJXQXZyZGRXQlN4Zz09

Meeting ID: 950 514 9496

Passcode: P5u732

  1.   Meeting Called to Order by President Karen Crain; Quorum
  2.  Seating of new Board of Directors
  3.  Election of Officers for 2022
  4. Visitors introduced if not during Annual Meeting
  5. Approve January 14, 2022 Minutes as sent to Directors
  6. Operator’s Reports and Board questions
  • Jobs completed per Board demand by Email; Curb stop installed and broken pipe on Customer side
  • Update on Issues with well #2- still leaking from freeze; Sherrill Mercer (electrical) needed;
  • Testing site for E coli and Coli-form sampling was changed on DWW to Flush point on December post; DWW post shows Testing at 605 CR 243 for 6 consecutive months
  • Willie’s input on Emergency Preparedness Plan;
  • Research of Total water pumped exceeded 2 million gallons; 33.82% loss for Feb
  • Evan Kirkpatrick winterized our sites prior to February freezes
  • Lead and Copper Sampling changes if any-Karen and Debbie
  1. Tank Inspections due 2022 (ev 5 years) 2 Proposals; Vote; can book inspections in Sept.
  • Ron Perrin $1327.00 Pam #817-377-4899
  • US Underwater $2900.00
  1.   Office Manager Reports (emailed for prior review)
  • RVS; Past Due; Water loss for Oct. 14.58%; for Nov. 9.14%; for Dec 14.18%; for Jan 18.86%; and for Feb.33.82 %
  • Financial Spreadsheet;
  • Report on other Operator jobs; See list sent to Board on 3.4.22
  • Reports Filed: CPA info supplied, Tax forms completed by CPA and paid for; Tier II (3-1);Water Use Survey (3-1); CPA report; List of contact numbers for Emergency Contact to Hyper-Reach- completed training-Barbara, Karen and Debbie;
  • Seven meters rechecked as input into RVS flagged-4 incorrect readings;
  • Discussion on Barbara’s contract duties; Extra hours

9.  Treasury balances-verified by Bank Statements by Debbie

  1. Discussion on Operator interviews conducted by appointed committee; Present

Operator’s name is on the EPP submission form.

  1. Barbara’s formal resignation 5.31.2022; Plans for new hire

 

  1. Update for Emergency Preparedness Plan -Due end of Feb –Correction
  • County Commissioners’ Court Meeting Feb 7
  • Land needed for placement of Generator, pad, etc.; Discussion with HOA/Rec. Comm. and attorney for legal paperwork; survey
  • Drought Contingency Plan incorporated into EPP

 

13. Update on Emergency Notification Software; Contact person Chris Linsner-Cartright (cell #  585.451.2727) chris@hyper-reach.com; Implemented 3.1.2022- Start date for one year; SWSC can have additional trainings for new office manager or whoever is in charge of sending notices.

 

  1.  Recommendations on Budget Proposal from Officers as emailed for 2022; Vote

15.   Round Table Discussions- Quench Magazine 5 person receives for free- Walter, Harley,  Debbie,   Karen and Margaret;   Update to editor@trwa.org  or 512-472-8591

16.   Next Regular Meeting—May 13, 2022 at 6pm

17.   Future agenda items: Need to update our Monitoring plan and Operations Manual; Tariff Update-if fees change;

  1.  Adjournment

 

 

 

 

 

 

 

 

Selkirk Water Supply Corporation Annual Meeting-Friday, March 11, 2022

Selkirk Water Supply Corporation

(979) 429-7383

January 27, 2022

 

 Selkirk Water Members:

It is time for our 2022 Annual Meeting. This year, it will be held on Friday, March 11 at 6:00 p.m., at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas.   Agenda below.

Please note item number 5 on the agenda. We will seek feedback on the Budget Committee’s recommendation of a rate increase. This increase will be necessary to fulfill the requirements of recent legislation requiring a generator at one of our well sites.  If you would like to speak, please email selkirkwater@gmail.com or call/text the office at (979) 429-7383.  We ask that you limit your comments to three minutes.  Deadline for notifying Selkirk WSC of your wish to speak is Thursday, March 10, 2022.  If attending, masks and social distancing are recommended. If you would like to attend virtually, use the following login information:

 

Join Zoom Meeting

https://us04web.zoom.us/j/9505149496?pwd=Ym55MU42WFJqMmJXQXZyZGRXQlN4Zz09

Meeting ID: 950 514 9496

Passcode: P5u732

 

NOTICE OF 2022 ANNUAL MEMBER MEETING

FOR SELKIRK WATER SUPPLY CORPORATION

 

The Board of Directors of Selkirk Water Supply Corporation, a non-profit corporation organized under Texas Water Code Chapter 67, located in the community of Selkirk Island in Matagorda County, Texas, hereby gives notice in accordance with the Texas Government Code, section 551 et seq, that a public meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas, on Friday, March 11th at 6:00 p.m.  The purpose of the meeting is to:

AGENDA FOR THE 2022 ANNUAL MEMBERS’ MEETING

  1. Meeting called to order by President Karen Crain.
  2. Reading of the 2021 Annual Meeting Minutes.
  3. Reading of the Resolution declaring an unopposed election.
  4. System update.
  5. Financial report; 2022 Budget.
  6. Open forum from members who signed up to speak – limited to three minutes each.
  7. Comments or questions.
  8. Closing comments by President and meeting adjournment.

Regular business meeting and election of Board Officers for 2022-2023 immediately following the Annual Meeting if COVID allows.

 

Sincerely,

Karen Crain, President

(979) 241-1297

 

Selkirk Water Supply Corp. Meeting is Friday, January 14, 2022 at 6:00pm

Notice and Agenda
Selkirk Water Supply Corporation Bi-Monthly Meeting
Posting Date on or before – January 11, 2022

The Board of Directors of Selkirk Water Supply Corporation, a non-profit corporation organized under Texas Water Code Chapter 67, located in the community of Selkirk Island in Matagorda County, Texas hereby gives notice in accordance with the Texas Government Code, section 551 et seq, that the board meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas on Friday, January 14, 2022 at 6:00 PM.

Due to Covid numbers rising the Board is offering ZOOM, as well as IN PERSON, for those interested. This is the link to join the Zoom meeting:
https://us04web.zoom.us/j/75537818578?pwd=MzVQUzdLRmtHNEl3T1Yyd2MzcmlLQT09
Meeting ID: 755 3781 8578
Passcode: 1iRfDA

1. Meeting Called to Order by President Karen Crain; Quorum
2. Visitors Introduced
3. Approve November`12, 2021 Minutes as sent to Directors
4. Operator’s Reports and Board questions
• Jobs completed; Timeframe
• Issues with well #2- still leaking from freeze; Mercer needed; Timeframe
• Testing for 2021 complete; Testing sites for E coli and Coliform sampling was changed on DWW to Flush points. Has TCEQ been notified? Required to be in our Monitoring Plan and Operations Manual. We need the list Willie plans to use with some sort of addressing. (For emergency, etc.)
• Willie’s input on EPP

5. Office Manager Reports (emailed for prior review)
• RVS; Past Due; Water loss for Oct. 14.58%, for Nov. 9.14%, for Dec 14.18%
• Financial Spreadsheet;
• Report on other Operator jobs;
• Reports Due- Sales Tax (1-20); 1099’s to CPA by end of Jan; Tier II (3-1);Water Use Survey (3-1);

6. Treasury balances- Debbie verified from Bank Statements and spreadsheets; Sent to Directors

7. Discussion and decision on moving forward with hiring another Operator to complete our jobs on the lists and repairs #2 well; Electrical upgrade for Generator; Move Flush valves

8. Discussion and decision on Owner water leak NOT fixed in Sect 2 which cannot use his water at all; Operator is responsible for delay.

9. Update for Emergency Preparedness Plan -Due Feb 1.
• Discussion on Dwight Vavra and Willie Griffith input from Karen
• Land needed for placement of Generator, pad, etc.; Discussion with HOA/Rec. Comm. and attorney for legal paperwork; survey
• Drought Contingency Plan incorporated into EPP

10. Update on Emergency Notification Software
• Hyper Reach and Matagorda County partner

11. Discussion and decision on Budget Proposal for 2022-Walter

12. Annual Meeting March 11, 2022 reminders- Selection of Auditor/Tabulator needed;
Director applications due-Tues. Jan 25, 2022; Election packet to be mailed with ballot, return envelopes, bios, and Meeting Notice/agenda by Feb. 9, 2022 (30 days prior to meeting). Water bill mailed separately. If no election is held the Resolution and Meeting Notice/agenda can be mailed with water bill included. Directors approved all election documents including a Resolution if needed during the November meeting.

13. Round Table Discussions

14. Next Meeting–Annual Meeting of Members —March 11, 2022 at 6pm; Reg. Business Meeting to follow and Election of Officers

15. Future agenda items: Need to update our Monitoring plan and Operations Manual. Some information included in EPP.

16. Adjournment

Selkirk Maintenance Section I, II and Addition A– Annual Meeting REPOST

CANCELLED DUE TO NO QUORUM—COVID —January 30, 2022

RE-scheduled for Jan 30.

 

ANNUAL MEETING OF MEMBERS AGENDA

Selkirk Maintenance Sections 1, 2, and Addition A, Inc.

January 9, 2022

The Board of Directors of Selkirk Maintenance Sect. I, II, and Addition A, Inc./Improvement Committee, a non-profit corporation, located in the community of Selkirk Island in Matagorda County, Texas hereby gives notice in accordance with the Open Meetings Act, that the quarterly board meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas Sunday, January 9, 2022 at 2:00 PM.  The purpose of the meeting:

 

1. Welcome to Annual Meeting and Sign in;

  1. Call to order with a quorum-Social Distancing; Start Time: _________pm

 

  1. Read and approve minutes from October meeting-Motion/Vote

 

  1. Introduce Visitors and Directors

 

  1. Read and approve with motion/vote the Treasurer’s report for each section from Bank Statements as of Dec. 31, 2021

 

  1. Unfinished business
  • Transfer monies from special/working fund to road fund for rainy day savings.
  • Mowing update- next date to mow
  • Nominations for Director from Add A to fill expired seat; Committee to make calls
  • Deed Restrictions- Unpaid dues, unmaintained lots, Letters
  • Bookkeeper’s Spreadsheets on HOA fees, & Discussion on Outstanding Dues

7. New Business

  • Election results for 2022 Directors; Bookkeeper has results
  •  Unpaved Roads update
  •  Recreation Committee members for 2022 (Which Directors are serving on the Recreation Committee?  Need to have new appointments for membership if Ann or Pay can’t serve.)

 

  1. Pay/Paid bills- Electric, Recreation Committee, Road material; Prosperity Bank signors for issuing checks.

 

  1. Announcements: Next meeting-Sunday, March 13, 2022- Election of Officers by Directors

 

  1. Adjournment with Motion/Vote; Time: ______pm