Month: January 2022

Selkirk Water Supply Corporation

(979) 429-7383

January 27, 2022

 

 Selkirk Water Members:

It is time for our 2022 Annual Meeting. This year, it will be held on Friday, March 11 at 6:00 p.m., at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas.   Agenda below.

Please note item number 5 on the agenda. We will seek feedback on the Budget Committee’s recommendation of a rate increase. This increase will be necessary to fulfill the requirements of recent legislation requiring a generator at one of our well sites.  If you would like to speak, please email selkirkwater@gmail.com or call/text the office at (979) 429-7383.  We ask that you limit your comments to three minutes.  Deadline for notifying Selkirk WSC of your wish to speak is Thursday, March 10, 2022.  If attending, masks and social distancing are recommended. If you would like to attend virtually, use the following login information:

 

Join Zoom Meeting

https://us04web.zoom.us/j/9505149496?pwd=Ym55MU42WFJqMmJXQXZyZGRXQlN4Zz09

Meeting ID: 950 514 9496

Passcode: P5u732

 

NOTICE OF 2022 ANNUAL MEMBER MEETING

FOR SELKIRK WATER SUPPLY CORPORATION

 

The Board of Directors of Selkirk Water Supply Corporation, a non-profit corporation organized under Texas Water Code Chapter 67, located in the community of Selkirk Island in Matagorda County, Texas, hereby gives notice in accordance with the Texas Government Code, section 551 et seq, that a public meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas, on Friday, March 11^th at 6:00 p.m.  The purpose of the meeting is to:

AGENDA FOR THE 2022 ANNUAL MEMBERS’ MEETING

1. Meeting called to order by President Karen Crain.
2. Reading of the 2021 Annual Meeting Minutes.
3. Reading of the Resolution declaring an unopposed election.
4. System update.
5. Financial report; 2022 Budget.
6. Open forum from members who signed up to speak – limited to three minutes each.
7. Comments or questions.
8. Closing comments by President and meeting adjournment.

Regular business meeting and election of Board Officers for 2022-2023 immediately following the Annual Meeting if COVID allows.

 

Sincerely,

Karen Crain, President

(979) 241-1297

 

Notice and Agenda
Selkirk Water Supply Corporation Bi-Monthly Meeting
Posting Date on or before – January 11, 2022

The Board of Directors of Selkirk Water Supply Corporation, a non-profit corporation organized under Texas Water Code Chapter 67, located in the community of Selkirk Island in Matagorda County, Texas hereby gives notice in accordance with the Texas Government Code, section 551 et seq, that the board meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas on Friday, January 14, 2022 at 6:00 PM.

Due to Covid numbers rising the Board is offering ZOOM, as well as IN PERSON, for those interested. This is the link to join the Zoom meeting:
https://us04web.zoom.us/j/75537818578?pwd=MzVQUzdLRmtHNEl3T1Yyd2MzcmlLQT09
Meeting ID: 755 3781 8578
Passcode: 1iRfDA

1. Meeting Called to Order by President Karen Crain; Quorum
2. Visitors Introduced
3. Approve November`12, 2021 Minutes as sent to Directors
4. Operator’s Reports and Board questions
• Jobs completed; Timeframe
• Issues with well #2- still leaking from freeze; Mercer needed; Timeframe
• Testing for 2021 complete; Testing sites for E coli and Coliform sampling was changed on DWW to Flush points. Has TCEQ been notified? Required to be in our Monitoring Plan and Operations Manual. We need the list Willie plans to use with some sort of addressing. (For emergency, etc.)
• Willie’s input on EPP

5. Office Manager Reports (emailed for prior review)
• RVS; Past Due; Water loss for Oct. 14.58%, for Nov. 9.14%, for Dec 14.18%
• Financial Spreadsheet;
• Report on other Operator jobs;
• Reports Due- Sales Tax (1-20); 1099’s to CPA by end of Jan; Tier II (3-1);Water Use Survey (3-1);

6. Treasury balances- Debbie verified from Bank Statements and spreadsheets; Sent to Directors

7. Discussion and decision on moving forward with hiring another Operator to complete our jobs on the lists and repairs #2 well; Electrical upgrade for Generator; Move Flush valves

8. Discussion and decision on Owner water leak NOT fixed in Sect 2 which cannot use his water at all; Operator is responsible for delay.

9. Update for Emergency Preparedness Plan -Due Feb 1.
• Discussion on Dwight Vavra and Willie Griffith input from Karen
• Land needed for placement of Generator, pad, etc.; Discussion with HOA/Rec. Comm. and attorney for legal paperwork; survey
• Drought Contingency Plan incorporated into EPP

10. Update on Emergency Notification Software
• Hyper Reach and Matagorda County partner

11. Discussion and decision on Budget Proposal for 2022-Walter

12. Annual Meeting March 11, 2022 reminders- Selection of Auditor/Tabulator needed;
Director applications due-Tues. Jan 25, 2022; Election packet to be mailed with ballot, return envelopes, bios, and Meeting Notice/agenda by Feb. 9, 2022 (30 days prior to meeting). Water bill mailed separately. If no election is held the Resolution and Meeting Notice/agenda can be mailed with water bill included. Directors approved all election documents including a Resolution if needed during the November meeting.

13. Round Table Discussions

14. Next Meeting–Annual Meeting of Members —March 11, 2022 at 6pm; Reg. Business Meeting to follow and Election of Officers

15. Future agenda items: Need to update our Monitoring plan and Operations Manual. Some information included in EPP.

16. Adjournment

CANCELLED DUE TO NO QUORUM—COVID —January 30, 2022

RE-scheduled for Jan 30.

 

ANNUAL MEETING OF MEMBERS AGENDA

Selkirk Maintenance Sections 1, 2, and Addition A, Inc.

January 9, 2022

The Board of Directors of Selkirk Maintenance Sect. I, II, and Addition A, Inc./Improvement Committee, a non-profit corporation, located in the community of Selkirk Island in Matagorda County, Texas hereby gives notice in accordance with the Open Meetings Act, that the quarterly board meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas Sunday, January 9, 2022 at 2:00 PM.  The purpose of the meeting:

 

1. Welcome to Annual Meeting and Sign in;

2. Call to order with a quorum-Social Distancing; Start Time: _________pm

 

3. Read and approve minutes from October meeting-Motion/Vote

 

4. Introduce Visitors and Directors

 

5. Read and approve with motion/vote the Treasurer’s report for each section from Bank Statements as of Dec. 31, 2021

 

6. Unfinished business

• Transfer monies from special/working fund to road fund for rainy day savings.

• Mowing update- next date to mow
• Nominations for Director from Add A to fill expired seat; Committee to make calls
• Deed Restrictions- Unpaid dues, unmaintained lots, Letters
• Bookkeeper’s Spreadsheets on HOA fees, & Discussion on Outstanding Dues

7. New Business

• Election results for 2022 Directors; Bookkeeper has results
•  Unpaved Roads update
•  Recreation Committee members for 2022 (Which Directors are serving on the Recreation Committee?  Need to have new appointments for membership if Ann or Pay can’t serve.)

 

8. Pay/Paid bills- Electric, Recreation Committee, Road material; Prosperity Bank signors for issuing checks.

 

9. Announcements: Next meeting-Sunday, March 13, 2022- Election of Officers by Directors

 

10. Adjournment with Motion/Vote; Time: ______pm