Debbie Pilcik

Meeting AGENDA FOR SELKIRK October 8, 2023

                                   ANNUAL MEETING OF MEMBERS
Selkirk Maintenance Sections 1, 2, and Addition A, Inc.
The Board of Directors of Selkirk Maintenance Sect. I, II, and Addition A, Inc./Improvement
Committee, a non–profit corporation, located in the community of Selkirk Island in Matagorda
County, Texas hereby gives notice in accordance with the Open Meetings Act, that the quarterly
board meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road
243, Bay City, Texas Sunday, January 8, 2023, at 2:00 PM. The purpose of the meeting:

1. Welcome to Annual Meeting and Sign in;
2. Call to order with a quorum–Social Distancing; Start Time: _________pm
3. Read and approve minutes from October Meeting–Motion/Vote
4. Introduce Visitors and Directors
5. Read and approve with motion/vote the Treasurer’s report for each section from Bank
Statements as of Dec. 31, 2022
6. Unfinished business
a. Mowing update
b. Road maintenance update
c. Deed Restrictions– Unpaid dues, unmaintained lots, Letters
d. Bookkeeper’s Spreadsheets on HOA fees, & Discussion on Outstanding Dues
e. Update on attorneys recommendations regarding requirements for levy of fines, and
liens, for violations
7. New Business
a. Election results for 2022 Directors; Bookkeeper has results
b. Recreation Committee members for 2023
8. Pay/Paid bills– Electric, Recreation Committee, Bookkeeping, Legal
9. Announcements: Next meeting–Sunday, March 12, 2023– Election of Officers by Directors
10. Adjournment with Motion/Vote: Time___________.

MEETING OF MEMBERS
Selkirk Maintenance Sections 1, 2, and Addition A, Inc.

The Board of Directors of Selkirk Maintenance Sect. I, II, and Addition A, Inc./Improvement
Committee, a non–profit corporation, located in the community of Selkirk Island in Matagorda
County, Texas hereby gives notice in accordance with the Open Meetings Act, that the quarterly
board meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road
243, Bay City, Texas Sunday, October 16, 2022, at 2:00 PM. The purpose of the meeting:

1. Welcome to Meeting and Sign in;
2. Call to order with a quorum–Social Distancing; Start Time: _________pm
3. Read and approve minutes from March Meeting–Motion/Vote
4. Introduce Visitors and Directors
5. Read and approve with motion/vote the Treasurer’s report for each section from Bank
Statements as of September 30, 2022
6. Unfinished business
a. Notice of Deed Restriction violation letter to Kristi Blythe and Others
7. New Business
8. Pay/Paid bills– Electric (Reliant), Legal Fees to Treece Law Firm
9. Announcements: Next meeting–Sunday, January 8, 2023
10. Adjournment with Motion/Vote; Time: ______pm

MEMBERS:

The previously scheduled meeting for Selkirk Maintenance Sec. I, II and A on Sunday, June 12, 2022 has been postponed due to lack of quorum presiding. RESCHEDULED, tentatively, for Sunday, July 10, 2022.

Apologies for any inconvenience.

Board of Directors/Pat Jessup

ANNUAL MEETING OF MEMBERS

Selkirk Maintenance Sections 1, 2, and Addition A, Inc.

 

The Board of Directors of Selkirk Maintenance Sect. I, II, and Addition A, Inc./Improvement Committee, a non-profit corporation, located in the community of Selkirk Island in Matagorda County, Texas hereby gives notice in accordance with the Open Meetings Act, that the quarterly board meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas Sunday, March 13, 2022, at 2:00 PM.  The purpose of the meeting:

 

 

1. Welcome to Meeting and Sign in;

 

2. Call to order with a quorum-Social Distancing; Start Time: _________pm

 

3. Read and approve minutes from January Meeting-Motion/Vote

 

4. Introduce Visitors and Directors

 

5. Read and approve with motion/vote the Treasurer’s report for each section from Bank

Statements as of Jan. 31, 2022

 

6. Unfinished business

• Vote to accept elected Board.
•  Election of officers by Board
• Mowing report
• Deed Restrictions- Unpaid dues, unmaintained lots, Letters
• Recreation Committee members approval with motion/vote for 2022

7. New Business

• Review and approve with motion/vote of draft documents prepared by Treece Law Firm to bring the HOA in compliance with current Texas statutory requirements
• Review and approve with motion/vote Treece Law Firm fee schedule
• Discussion of possible ACC members
• Discussion of request by Jim Quimby for construction of pavilion to block view of water well in recreation area
• Any other Business

 

8. Pay/Paid bills- Electric (Reliant), Legal fees ( Treece Law)

 

9. Announcements: Next meeting-Sunday, June 12, 2022

 

10. Adjournment with Motion/Vote; Time: ______pm

 

 

 

CANCELLED DUE TO NO QUORUM—COVID —January 30, 2022

RE-scheduled for Jan 30.

 

ANNUAL MEETING OF MEMBERS AGENDA

Selkirk Maintenance Sections 1, 2, and Addition A, Inc.

January 9, 2022

The Board of Directors of Selkirk Maintenance Sect. I, II, and Addition A, Inc./Improvement Committee, a non-profit corporation, located in the community of Selkirk Island in Matagorda County, Texas hereby gives notice in accordance with the Open Meetings Act, that the quarterly board meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas Sunday, January 9, 2022 at 2:00 PM.  The purpose of the meeting:

 

1. Welcome to Annual Meeting and Sign in;

2. Call to order with a quorum-Social Distancing; Start Time: _________pm

 

3. Read and approve minutes from October meeting-Motion/Vote

 

4. Introduce Visitors and Directors

 

5. Read and approve with motion/vote the Treasurer’s report for each section from Bank Statements as of Dec. 31, 2021

 

6. Unfinished business

• Transfer monies from special/working fund to road fund for rainy day savings.

• Mowing update- next date to mow
• Nominations for Director from Add A to fill expired seat; Committee to make calls
• Deed Restrictions- Unpaid dues, unmaintained lots, Letters
• Bookkeeper’s Spreadsheets on HOA fees, & Discussion on Outstanding Dues

7. New Business

• Election results for 2022 Directors; Bookkeeper has results
•  Unpaved Roads update
•  Recreation Committee members for 2022 (Which Directors are serving on the Recreation Committee?  Need to have new appointments for membership if Ann or Pay can’t serve.)

 

8. Pay/Paid bills- Electric, Recreation Committee, Road material; Prosperity Bank signors for issuing checks.

 

9. Announcements: Next meeting-Sunday, March 13, 2022- Election of Officers by Directors

 

10. Adjournment with Motion/Vote; Time: ______pm

 

 

Annual Meeting

Date: Sunday, January 9, 2022

Time : 2:00 pm

Place: Selkirk Volunteer Fire Station

Please come

Notice and Agenda

Selkirk Water Supply Corporation Bi-Monthly Meeting

Posting Date on or before – November 9, 2021

 

The Board of Directors of Selkirk Water Supply Corporation, a non-profit corporation organized under Texas Water Code Chapter 67, located in the community of Selkirk Island in Matagorda County, Texas hereby gives notice in accordance with the Texas Government Code, section 551 et seq, that the board meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas on Friday, November 12, 2021 at 6:00 PM.

 

1. Meeting Called to Order by President Karen Crain; Quorum
2. Visitors Introduced
3. Approve Sept 10, 2021 Minutes
4. Operator’s Reports and Board questions

• Jobs completed; Time-frames needed; Jobs included in Monthly contract; Invoices for parts-markups
• Issues with well #2- still leaking from freeze; Mercer needed; Time-frame
• Estimates from outside contractors for expediting repairs
• Flush valves moved
• Contact Selkirk water when water cut off, Jobs completed and all updates by text or call asap

 

5. Board Policies on paying for supplies that Willie purchased; Discussion on increased Tap Installation costs and amounts to be passed on to Customers

 

6. Office Manager Reports

• RVS; Water loss
• Financial Spreadsheet;
• Report on other Operator jobs;
• Mass mail out for Annual Meeting- Dec.
• Cut off water fee notification

 

7. Treasury balances-Debbie

 

8. Credit card update

 

9.  Reminders for TCEQ required testing for 4^th quarter and 2022
10.    Update for Emergency Preparedness Plan

• Karen and Debbie update on Webcast for Meeting the Requirements for S.B. 3 Paperwork; TCEQ sponsored free second webcast 11.9.2021
• Update on November 1 PUCT submittal of critical infrastructure entities
• Generator

 

11. Update on Emergency Notification Software

• Alert Media
• Hyper Reach and Matagorda County partner

 

 

 

12. Approve Election Procedures/Timeline, ballot draft, Director Application for Annual Meeting March 11, 2022; Auditor/Tabulator selected at Jan. meeting;

Mass Mail out paperwork ready to go out with Water Bill -Dec Billing.

 

13. Board Member responsibilities

 

14. Round Table- reminders of TCEQ testing; Regular meeting dates;

 

15. Next Regular meeting—Jan14, 2022-Budget 2022; CSI refunds; Meeting dates

 

 

16. Adjournment

 

 

 

 

 

Boil Water Notice Rescinded

9/21/2021

 

On September 14, 2021, the Texas Commission on Environmental Quality required the Selkirk WSC public water system, 1610027, to issue a Boil Water Notice to inform customers, individuals, or employees that due to conditions which occurred recently in the public water system, the water from this public water system was required to be boiled prior to use for drinking water or human consumption purposes.

 

The public water system has taken the necessary corrective actions to restore the quality of the water distributed by this public water system used for drinking water or human consumption purposes and has provided TCEQ with laboratory test results that indicate that the water no longer requires boiling prior to use as of September 21, 2021.

 

If you have questions concerning this matter, you may contact Karen Crain at (979) 241-1297 or Debbie Pilcik at (979)877-8249.