SWSC Secretary

Notice and Agenda

Selkirk Water Supply Corporation Bi-Monthly Meeting

Posting Date on or before – May 10, 2022

 

The Board of Directors of Selkirk Water Supply Corporation, a non-profit corporation organized under Texas Water Code Chapter 67, located in the community of Selkirk Island in Matagorda County, Texas hereby gives notice in accordance with the Texas Government Code, section 551 et seq, that the board meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas on Friday, May 13, 2022 at 6:00 PM. The Board is offering Zoom for those interested. Below is the link to join the Zoom meeting:

https://us05web.zoom.us/j/89504299744?pwd=VndwNExkOTM2OXVEMGs2NGxzUTlYdz09

Meeting ID: 895 0429 9744

Passcode: 1Bn1gx

 

1. Meeting Called to Order by President Karen Crain; Quorum
2. Visitors Introduced
3. Approve March 11, 2022 Minutes and April 8, 2022 Email Meeting Minutes as sent to Directors
4. Operator’s Reports and Board questions

• Jobs completed; Time frame
• Plans for well #2 Repair
• Testing
• Move flush valve at the end of CR 243
• Ferguson Invoice 4/21/2022

5. Introduction of new Office Manager
6. Office Manager Reports (emailed for prior review)

• RVS; Past Due;
• Financial Spreadsheet;
• Report on Operator jobs;
• Reports Submitted
• Rate increase implementation
• Customer payment options

7. Treasury balances- Harley’s verification
8. Report on Commissioner’s Court Distribution of ARPA funds
9. Electrical upgrade for Generator;
10. Mercer Controls, Inc. Proposal

• Item 1
• Item 2
• Item 3
• Item 4
• Item 5
• Item 6
• Item 7
• Item 8

11. Tariff Update and Submission
12. Land Search
13. Need to update our Monitoring plan and Operations Manual.
14. Round Table Discussions-
15. Next Meeting—July 8, 2022 or July 15, 2022?
16. Future agenda items:
17. Adjournment

Friday, April 8, 2022

 

NOTICE OF EMERGENCY MEETING OF THE SELKIRK WSC BOARD OF DIRECTORS

 

The Board of Directors of Selkirk Water Supply Corporation, a non-profit corporation organized under Texas Water Code Chapter 67, located in the community of Selkirk Island in Matagorda County, Texas, hereby gives notice or an emergency meeting. The purpose of the meeting is to:

Vote on the hiring of the Selkirk Water Supply Corp. Office Manager based on the recommendation of the Hiring Committee.

 

This meeting will take place via email with a window of communication taking place between 12:00 PM and 5:00 PM on Friday April 8, 2022.

 

Results of the vote (pass or fail) will be available by contacting Karen Crain at 979.241.1297 after 5:00 PM on April 8, 2022.

kcrainontheriver@gmail.com

Notice and Agenda

Selkirk Water Supply Corporation Bi-Monthly Meeting

Posting Date on or before – March 8, 2022

 

The Board of Directors of Selkirk Water Supply Corporation, a non-profit corporation organized under Texas Water Code Chapter 67, located in the community of Selkirk Island in Matagorda County, Texas hereby gives notice in accordance with the Texas Government Code, section 551 et seq, that the board meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas on Friday, March 11, 2022 —Following the Annual Meeting at 6 PM..

 

Due to Covid numbers rising the Board is offering ZOOM, as well as IN PERSON, for those interested. This is the link to join the Zoom meeting:

Join Zoom Meeting

https://us04web.zoom.us/j/9505149496?pwd=Ym55MU42WFJqMmJXQXZyZGRXQlN4Zz09

Meeting ID: 950 514 9496

Passcode: P5u732

1.   Meeting Called to Order by President Karen Crain; Quorum
2.  Seating of new Board of Directors
3.  Election of Officers for 2022
4. Visitors introduced if not during Annual Meeting
5. Approve January 14, 2022 Minutes as sent to Directors
6. Operator’s Reports and Board questions

• Jobs completed per Board demand by Email; Curb stop installed and broken pipe on Customer side
• Update on Issues with well #2- still leaking from freeze; Sherrill Mercer (electrical) needed;
• Testing site for E coli and Coli-form sampling was changed on DWW to Flush point on December post; DWW post shows Testing at 605 CR 243 for 6 consecutive months
• Willie’s input on Emergency Preparedness Plan;
• Research of Total water pumped exceeded 2 million gallons; 33.82% loss for Feb
• Evan Kirkpatrick winterized our sites prior to February freezes
• Lead and Copper Sampling changes if any-Karen and Debbie

7. Tank Inspections due 2022 (ev 5 years) 2 Proposals; Vote; can book inspections in Sept.

• Ron Perrin $1327.00 Pam #817-377-4899
• US Underwater $2900.00

8.   Office Manager Reports (emailed for prior review)

• RVS; Past Due; Water loss for Oct. 14.58%; for Nov. 9.14%; for Dec 14.18%; for Jan 18.86%; and for Feb.33.82 %
• Financial Spreadsheet;
• Report on other Operator jobs; See list sent to Board on 3.4.22
• Reports Filed: CPA info supplied, Tax forms completed by CPA and paid for; Tier II (3-1);Water Use Survey (3-1); CPA report; List of contact numbers for Emergency Contact to Hyper-Reach- completed training-Barbara, Karen and Debbie;
• Seven meters rechecked as input into RVS flagged-4 incorrect readings;
• Discussion on Barbara’s contract duties; Extra hours

9.  Treasury balances-verified by Bank Statements by Debbie

10. Discussion on Operator interviews conducted by appointed committee; Present

Operator’s name is on the EPP submission form.

11. Barbara’s formal resignation 5.31.2022; Plans for new hire

 

12. Update for Emergency Preparedness Plan -Due end of Feb –Correction

• County Commissioners’ Court Meeting Feb 7
• Land needed for placement of Generator, pad, etc.; Discussion with HOA/Rec. Comm. and attorney for legal paperwork; survey
• Drought Contingency Plan incorporated into EPP

 

13. Update on Emergency Notification Software; Contact person Chris Linsner-Cartright (cell #  585.451.2727) chris@hyper-reach.com; Implemented 3.1.2022- Start date for one year; SWSC can have additional trainings for new office manager or whoever is in charge of sending notices.

 

14.  Recommendations on Budget Proposal from Officers as emailed for 2022; Vote

15.   Round Table Discussions- Quench Magazine 5 person receives for free- Walter, Harley,  Debbie,   Karen and Margaret;   Update to editor@trwa.org  or 512-472-8591

16.   Next Regular Meeting—May 13, 2022 at 6pm

17.   Future agenda items: Need to update our Monitoring plan and Operations Manual; Tariff Update-if fees change;

18.  Adjournment

 

 

 

 

 

 

 

 

Selkirk Water Supply Corporation

(979) 429-7383

January 27, 2022

 

 Selkirk Water Members:

It is time for our 2022 Annual Meeting. This year, it will be held on Friday, March 11 at 6:00 p.m., at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas.   Agenda below.

Please note item number 5 on the agenda. We will seek feedback on the Budget Committee’s recommendation of a rate increase. This increase will be necessary to fulfill the requirements of recent legislation requiring a generator at one of our well sites.  If you would like to speak, please email selkirkwater@gmail.com or call/text the office at (979) 429-7383.  We ask that you limit your comments to three minutes.  Deadline for notifying Selkirk WSC of your wish to speak is Thursday, March 10, 2022.  If attending, masks and social distancing are recommended. If you would like to attend virtually, use the following login information:

 

Join Zoom Meeting

https://us04web.zoom.us/j/9505149496?pwd=Ym55MU42WFJqMmJXQXZyZGRXQlN4Zz09

Meeting ID: 950 514 9496

Passcode: P5u732

 

NOTICE OF 2022 ANNUAL MEMBER MEETING

FOR SELKIRK WATER SUPPLY CORPORATION

 

The Board of Directors of Selkirk Water Supply Corporation, a non-profit corporation organized under Texas Water Code Chapter 67, located in the community of Selkirk Island in Matagorda County, Texas, hereby gives notice in accordance with the Texas Government Code, section 551 et seq, that a public meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas, on Friday, March 11^th at 6:00 p.m.  The purpose of the meeting is to:

AGENDA FOR THE 2022 ANNUAL MEMBERS’ MEETING

1. Meeting called to order by President Karen Crain.
2. Reading of the 2021 Annual Meeting Minutes.
3. Reading of the Resolution declaring an unopposed election.
4. System update.
5. Financial report; 2022 Budget.
6. Open forum from members who signed up to speak – limited to three minutes each.
7. Comments or questions.
8. Closing comments by President and meeting adjournment.

Regular business meeting and election of Board Officers for 2022-2023 immediately following the Annual Meeting if COVID allows.

 

Sincerely,

Karen Crain, President

(979) 241-1297

 

Notice and Agenda
Selkirk Water Supply Corporation Bi-Monthly Meeting
Posting Date on or before – January 11, 2022

The Board of Directors of Selkirk Water Supply Corporation, a non-profit corporation organized under Texas Water Code Chapter 67, located in the community of Selkirk Island in Matagorda County, Texas hereby gives notice in accordance with the Texas Government Code, section 551 et seq, that the board meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas on Friday, January 14, 2022 at 6:00 PM.

Due to Covid numbers rising the Board is offering ZOOM, as well as IN PERSON, for those interested. This is the link to join the Zoom meeting:
https://us04web.zoom.us/j/75537818578?pwd=MzVQUzdLRmtHNEl3T1Yyd2MzcmlLQT09
Meeting ID: 755 3781 8578
Passcode: 1iRfDA

1. Meeting Called to Order by President Karen Crain; Quorum
2. Visitors Introduced
3. Approve November`12, 2021 Minutes as sent to Directors
4. Operator’s Reports and Board questions
• Jobs completed; Timeframe
• Issues with well #2- still leaking from freeze; Mercer needed; Timeframe
• Testing for 2021 complete; Testing sites for E coli and Coliform sampling was changed on DWW to Flush points. Has TCEQ been notified? Required to be in our Monitoring Plan and Operations Manual. We need the list Willie plans to use with some sort of addressing. (For emergency, etc.)
• Willie’s input on EPP

5. Office Manager Reports (emailed for prior review)
• RVS; Past Due; Water loss for Oct. 14.58%, for Nov. 9.14%, for Dec 14.18%
• Financial Spreadsheet;
• Report on other Operator jobs;
• Reports Due- Sales Tax (1-20); 1099’s to CPA by end of Jan; Tier II (3-1);Water Use Survey (3-1);

6. Treasury balances- Debbie verified from Bank Statements and spreadsheets; Sent to Directors

7. Discussion and decision on moving forward with hiring another Operator to complete our jobs on the lists and repairs #2 well; Electrical upgrade for Generator; Move Flush valves

8. Discussion and decision on Owner water leak NOT fixed in Sect 2 which cannot use his water at all; Operator is responsible for delay.

9. Update for Emergency Preparedness Plan -Due Feb 1.
• Discussion on Dwight Vavra and Willie Griffith input from Karen
• Land needed for placement of Generator, pad, etc.; Discussion with HOA/Rec. Comm. and attorney for legal paperwork; survey
• Drought Contingency Plan incorporated into EPP

10. Update on Emergency Notification Software
• Hyper Reach and Matagorda County partner

11. Discussion and decision on Budget Proposal for 2022-Walter

12. Annual Meeting March 11, 2022 reminders- Selection of Auditor/Tabulator needed;
Director applications due-Tues. Jan 25, 2022; Election packet to be mailed with ballot, return envelopes, bios, and Meeting Notice/agenda by Feb. 9, 2022 (30 days prior to meeting). Water bill mailed separately. If no election is held the Resolution and Meeting Notice/agenda can be mailed with water bill included. Directors approved all election documents including a Resolution if needed during the November meeting.

13. Round Table Discussions

14. Next Meeting–Annual Meeting of Members —March 11, 2022 at 6pm; Reg. Business Meeting to follow and Election of Officers

15. Future agenda items: Need to update our Monitoring plan and Operations Manual. Some information included in EPP.

16. Adjournment

Notice of Meeting
Selkirk Water Supply Corporation

The Board of Directors of Selkirk Water Supply Corporation, a non-profit corporation organized under Texas Water Code Chapter 67, located in the community of Selkirk Island in Matagorda County, Texas hereby gives notice in accordance with the Texas Government Code, section 551 et seq, that the board of directors’ meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas Friday, May 10, 2019 at 6:00 PM. The purpose of the meeting:

1. Meeting called to order
2. Visitors introduced-
3. Appoint new board members
4. Officer Elections
5. Review/Amend /Approve March 22, 2019 Minutes
6. Amend January minutes to show the budget submitted for 2019 was approved and reflected no need for a rate increase.
7. Review and clarify Bi-Laws concerning temporary appointment of board members
8. Discuss expectations and rolls of Board members
9. Discuss creation of Board Ethics Policy
10. Create a Tariff Review Committee
11. Monthly Financial status review:
12. Operator’s Operations Report
13. Office Manager’s Operations Report
14. 2018 CCR
15. Discuss reimbursing Evan any monies B and E Utilities spent on behalf of Selkirk with Eli Envirodyne.
16. Discuss policy for submission of invoices for reimbursement
17. Discuss donations to the Matagorda Volunteer Fire Department for building use
18. Follow up on Drought Contingency Plan (See Attached)
19. Round Table Topics
20. Executive meeting-If needed
21. Announcements: Next SWSC meeting July 12, 2019
22. Future Agenda items if any
23. Adjournment

Karen Crain
Selkirk WSC Board Member

Board Meeting Agenda
Selkirk Water Supply Corporation
March 4th, 2019

The Board of Directors of Selkirk Water Supply Corporation, a non-profit corporation organized under Texas Water Code Chapter 67, located in the community of Selkirk Island in Matagorda County, Texas herby gives notice in accordance with the Texas Government Code, section 551 et seq, that the board meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas Friday, March 22nd, 2019 at 7:00 PM (Immediately after 2019 annual Meeting). The purpose of the meeting:

1. Meeting called to order by President Harley Aaron;
2. Visitors introduced-
3. Election of new Officers for 2019
. 4. Review/Append /Approve January 11th, 2019 Minutes-
5. Monthly Financial status review:
6. Operations review-Provided by operator (B&E Utilities).
7. Contract committee provides recommendation on Barbara’s pending contract/ vote
8. Lien Research11.
9. CSI Fees- reduce or keep the same
10. Discuss placement of Hazardous signs at well sites, and have Company computer updated by a service professional.
11. Discuss current status and future of Joe’s invoice’s
12. Discuss having some of the low lying meters raised to get reading above water level
13. Discuss findings and action on well areas being unlocked.
14. Round Table Topics
15. Executive meeting-If needed
16. Announcements
17. Future Agenda items if any
18. Adjournment

John Dixon
Secretary/Treasurer SWSC (979)-491-7115

NOTICE OF ANNUAL MEMBER MEETING
FOR SELKIRK WATER SUPPLY CORPORATION

The Board of Directors of Selkirk Water Supply Corporation, a non-profit corporation organized under Texas Water Code Chapter 67, located in the community of Selkirk Island in Matagorda County, Texas, hereby gives notice in accordance with the Texas Government Code, section 551 et seq, that a public meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas Friday, March, the 22th at 6:00 pm. The purpose of the meeting is to:
AGENDA FOR THE ANNUAL MEMBERS’ MEETING
1. Presiding Director calls the meeting to order.
2. Independent Election Auditor reports whether a quorum is established consisting of the proxies and the members present in person.
3. Presiding Director calls for remaining ballots to be submitted to the Election Auditor.
4. Election Auditor collects and counts the ballots.
5. System update from Harley Aaron.
6. Financial report from Barbara Richardson.
7. Open forum from members who signed up to speak – limited to three minutes each.
a. Barbara Silverthorn
8. Election results from the Election Auditor in writing.
9. Presiding Director announces election results.
10. Board President introduces newly elected directors and if no objections, declares them as board members to assume the position of directors immediately.
11. Comments from the newly elected directors.
12. Closing comments by President and meeting adjournment.

John Dixon
Secretary/Treasurer SWSC (979)-491-7115

Notice of Meeting
Selkirk Water Supply Corporation
January 8th, 2019

The Board of Directors of Selkirk Water Supply Corporation, a non-profit corporation organized under Texas Water Code Chapter 67, located in the community of Selkirk Island in Matagorda County, Texas herby gives notice in accordance with the Texas Government Code, section 551 et seq, that the board meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas Friday, January 11th, 2019 at 6:00 PM. The purpose of the meeting:

1. Meeting called to order by President Harley Aaron;
2. Visitors introduced-
3. Review/Append /Approve November 11th, 2018
4. Monthly Financial status review:
5. Operations review-Provided by operator (B&E Utilities) :
6. Discussion on Website proposal
7. Status of contract negotiation with Barbara
8. Do we want the AVC protection
9. Necessity of Barbara’s operations report
10. Harley- Business savings account
11. Harley-WCA cost structure discussion
12. CSI (any timeline for completion)
13. Drought contingency Plan
14. Office Manager Audit
15. Round Table Topics
16. Executive meeting-If needed
17 Announcements: Next SWSC meeting March 22nd, 2019 after Annual Meeting
18. Future Agenda items if any
19. Adjournment

John Dixon
Secretary/Treasurer SWSC (979)-491-7115

Notice of Meeting
Selkirk Water Supply Corporation
November 5th, 2018

The Board of Directors of Selkirk Water Supply Corporation, a non-profit corporation organized under Texas Water Code Chapter 67, located in the community of Selkirk Island in Matagorda County, Texas herby gives notice in accordance with the Texas Government Code, section 551 et seq, that the board meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas Friday, November 9th, 2018 at 6:00 PM. The purpose of the meeting:

1. Meeting called to order by President Harley Aaron;
2. Visitors introduced-
3. Review/Append /Approve September 14th, 2018
4. Monthly Financial status review: RVS Harley/Barbara’s Operations Report
5. Operations review-Provided by operator (B&E Utilities) :
6. Discussion on grounds upkeep around meters
7. TECQ: water conservation plan–what are WSC requirements; if any? Update on Joe records and discussion on path forward with TCEQ
8. Board feed back to B&E after 3 months
9. Karen report on Jerry extra work and discussion on any changes on Barbara contract. Votes as needed for either Recommendations and vote on Barbara’s contract changes Does trash rates need to increase to cover Barbara & Jerry’s time spent on garbage issues?
10. Update from Harley on foreclosure sale and paying back bill. Liens: Discuss procedure/process
11. Pat Castleberry: options on payment for water used because of leak
12. Discuss 2019 annual meeting requirements. a. January Review Barbara contract for 2018(Renews in March b. Review what board member terms are expiring c. Report on rate changes needed for annual meeting (I think either Karen or John has program to review 2018 costs versus income.
13. Round Table Topics
14. Executive meeting-If needed
15 Announcements: Next SWSC meeting January 11th, 2018 at 6 pm
16. Future Agenda items if any
17. Adjournment

John Dixon
Secretary/Treasurer SWSC (979)-491-7115