Selkirk Water Supply Corporation Annual Meeting-Friday, March 11, 2022

Selkirk Water Supply Corporation

(979) 429-7383

January 27, 2022

 

 Selkirk Water Members:

It is time for our 2022 Annual Meeting. This year, it will be held on Friday, March 11 at 6:00 p.m., at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas.   Agenda below.

Please note item number 5 on the agenda. We will seek feedback on the Budget Committee’s recommendation of a rate increase. This increase will be necessary to fulfill the requirements of recent legislation requiring a generator at one of our well sites.  If you would like to speak, please email selkirkwater@gmail.com or call/text the office at (979) 429-7383.  We ask that you limit your comments to three minutes.  Deadline for notifying Selkirk WSC of your wish to speak is Thursday, March 10, 2022.  If attending, masks and social distancing are recommended. If you would like to attend virtually, use the following login information:

 

Join Zoom Meeting

https://us04web.zoom.us/j/9505149496?pwd=Ym55MU42WFJqMmJXQXZyZGRXQlN4Zz09

Meeting ID: 950 514 9496

Passcode: P5u732

 

NOTICE OF 2022 ANNUAL MEMBER MEETING

FOR SELKIRK WATER SUPPLY CORPORATION

 

The Board of Directors of Selkirk Water Supply Corporation, a non-profit corporation organized under Texas Water Code Chapter 67, located in the community of Selkirk Island in Matagorda County, Texas, hereby gives notice in accordance with the Texas Government Code, section 551 et seq, that a public meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas, on Friday, March 11th at 6:00 p.m.  The purpose of the meeting is to:

AGENDA FOR THE 2022 ANNUAL MEMBERS’ MEETING

  1. Meeting called to order by President Karen Crain.
  2. Reading of the 2021 Annual Meeting Minutes.
  3. Reading of the Resolution declaring an unopposed election.
  4. System update.
  5. Financial report; 2022 Budget.
  6. Open forum from members who signed up to speak – limited to three minutes each.
  7. Comments or questions.
  8. Closing comments by President and meeting adjournment.

Regular business meeting and election of Board Officers for 2022-2023 immediately following the Annual Meeting if COVID allows.

 

Sincerely,

Karen Crain, President

(979) 241-1297

 

Selkirk Water Supply Corp. Meeting is Friday, January 14, 2022 at 6:00pm

Notice and Agenda
Selkirk Water Supply Corporation Bi-Monthly Meeting
Posting Date on or before – January 11, 2022

The Board of Directors of Selkirk Water Supply Corporation, a non-profit corporation organized under Texas Water Code Chapter 67, located in the community of Selkirk Island in Matagorda County, Texas hereby gives notice in accordance with the Texas Government Code, section 551 et seq, that the board meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas on Friday, January 14, 2022 at 6:00 PM.

Due to Covid numbers rising the Board is offering ZOOM, as well as IN PERSON, for those interested. This is the link to join the Zoom meeting:
https://us04web.zoom.us/j/75537818578?pwd=MzVQUzdLRmtHNEl3T1Yyd2MzcmlLQT09
Meeting ID: 755 3781 8578
Passcode: 1iRfDA

1. Meeting Called to Order by President Karen Crain; Quorum
2. Visitors Introduced
3. Approve November`12, 2021 Minutes as sent to Directors
4. Operator’s Reports and Board questions
• Jobs completed; Timeframe
• Issues with well #2- still leaking from freeze; Mercer needed; Timeframe
• Testing for 2021 complete; Testing sites for E coli and Coliform sampling was changed on DWW to Flush points. Has TCEQ been notified? Required to be in our Monitoring Plan and Operations Manual. We need the list Willie plans to use with some sort of addressing. (For emergency, etc.)
• Willie’s input on EPP

5. Office Manager Reports (emailed for prior review)
• RVS; Past Due; Water loss for Oct. 14.58%, for Nov. 9.14%, for Dec 14.18%
• Financial Spreadsheet;
• Report on other Operator jobs;
• Reports Due- Sales Tax (1-20); 1099’s to CPA by end of Jan; Tier II (3-1);Water Use Survey (3-1);

6. Treasury balances- Debbie verified from Bank Statements and spreadsheets; Sent to Directors

7. Discussion and decision on moving forward with hiring another Operator to complete our jobs on the lists and repairs #2 well; Electrical upgrade for Generator; Move Flush valves

8. Discussion and decision on Owner water leak NOT fixed in Sect 2 which cannot use his water at all; Operator is responsible for delay.

9. Update for Emergency Preparedness Plan -Due Feb 1.
• Discussion on Dwight Vavra and Willie Griffith input from Karen
• Land needed for placement of Generator, pad, etc.; Discussion with HOA/Rec. Comm. and attorney for legal paperwork; survey
• Drought Contingency Plan incorporated into EPP

10. Update on Emergency Notification Software
• Hyper Reach and Matagorda County partner

11. Discussion and decision on Budget Proposal for 2022-Walter

12. Annual Meeting March 11, 2022 reminders- Selection of Auditor/Tabulator needed;
Director applications due-Tues. Jan 25, 2022; Election packet to be mailed with ballot, return envelopes, bios, and Meeting Notice/agenda by Feb. 9, 2022 (30 days prior to meeting). Water bill mailed separately. If no election is held the Resolution and Meeting Notice/agenda can be mailed with water bill included. Directors approved all election documents including a Resolution if needed during the November meeting.

13. Round Table Discussions

14. Next Meeting–Annual Meeting of Members —March 11, 2022 at 6pm; Reg. Business Meeting to follow and Election of Officers

15. Future agenda items: Need to update our Monitoring plan and Operations Manual. Some information included in EPP.

16. Adjournment

Selkirk Maintenance Section I, II and Addition A– Annual Meeting

CANCELLED DUE TO NO QUORUM—COVID

RE-scheduled for Jan 30. Notice to follow

 

ANNUAL MEETING OF MEMBERS AGENDA

Selkirk Maintenance Sections 1, 2, and Addition A, Inc.

January 9, 2022

The Board of Directors of Selkirk Maintenance Sect. I, II, and Addition A, Inc./Improvement Committee, a non-profit corporation, located in the community of Selkirk Island in Matagorda County, Texas hereby gives notice in accordance with the Open Meetings Act, that the quarterly board meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas Sunday, January 9, 2022 at 2:00 PM.  The purpose of the meeting:

 

1. Welcome to Annual Meeting and Sign in;

  1. Call to order with a quorum-Social Distancing; Start Time: _________pm

 

  1. Read and approve minutes from October meeting-Motion/Vote

 

  1. Introduce Visitors and Directors

 

  1. Read and approve with motion/vote the Treasurer’s report for each section from Bank Statements as of Dec. 31, 2021

 

  1. Unfinished business
  • Transfer monies from special/working fund to road fund for rainy day savings.
  • Mowing update- next date to mow
  • Nominations for Director from Add A to fill expired seat; Committee to make calls
  • Deed Restrictions- Unpaid dues, unmaintained lots, Letters
  • Bookkeeper’s Spreadsheets on HOA fees, & Discussion on Outstanding Dues

7. New Business

  • Election results for 2022 Directors; Bookkeeper has results
  •  Unpaved Roads update
  •  Recreation Committee members for 2022 (Which Directors are serving on the Recreation Committee?  Need to have new appointments for membership if Ann or Pay can’t serve.)

 

  1. Pay/Paid bills- Electric, Recreation Committee, Road material; Prosperity Bank signors for issuing checks.

 

  1. Announcements: Next meeting-Sunday, March 13, 2022- Election of Officers by Directors

 

  1. Adjournment with Motion/Vote; Time: ______pm

 

 

Selkirk Water Regular Business Meeting Friday, Nov.12, 2021

Notice and Agenda

Selkirk Water Supply Corporation Bi-Monthly Meeting

Posting Date on or before – November 9, 2021

 

The Board of Directors of Selkirk Water Supply Corporation, a non-profit corporation organized under Texas Water Code Chapter 67, located in the community of Selkirk Island in Matagorda County, Texas hereby gives notice in accordance with the Texas Government Code, section 551 et seq, that the board meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas on Friday, November 12, 2021 at 6:00 PM.

 

  1. Meeting Called to Order by President Karen Crain; Quorum
  2. Visitors Introduced
  3. Approve Sept 10, 2021 Minutes
  4. Operator’s Reports and Board questions
  • Jobs completed; Time-frames needed; Jobs included in Monthly contract; Invoices for parts-markups
  • Issues with well #2- still leaking from freeze; Mercer needed; Time-frame
  • Estimates from outside contractors for expediting repairs
  • Flush valves moved
  • Contact Selkirk water when water cut off, Jobs completed and all updates by text or call asap

 

  1. Board Policies on paying for supplies that Willie purchased; Discussion on increased Tap Installation costs and amounts to be passed on to Customers

 

  1. Office Manager Reports
  • RVS; Water loss
  • Financial Spreadsheet;
  • Report on other Operator jobs;
  • Mass mail out for Annual Meeting- Dec.
  • Cut off water fee notification

 

  1. Treasury balances-Debbie

 

  1. Credit card update

 

  1.  Reminders for TCEQ required testing for 4th quarter and 2022
  2.    Update for Emergency Preparedness Plan
  • Karen and Debbie update on Webcast for Meeting the Requirements for S.B. 3 Paperwork; TCEQ sponsored free second webcast 11.9.2021
  • Update on November 1 PUCT submittal of critical infrastructure entities
  • Generator

 

  1. Update on Emergency Notification Software
  • Alert Media
  • Hyper Reach and Matagorda County partner

 

 

 

  1. Approve Election Procedures/Timeline, ballot draft, Director Application for Annual Meeting March 11, 2022; Auditor/Tabulator selected at Jan. meeting;

Mass Mail out paperwork ready to go out with Water Bill -Dec Billing.

 

  1. Board Member responsibilities

 

  1. Round Table- reminders of TCEQ testing; Regular meeting dates;

 

  1. Next Regular meeting—Jan14, 2022-Budget 2022; CSI refunds; Meeting dates

 

 

  1. Adjournment

 

 

 

 

 

SELKIRK WATER LIFTS BOIL WATER

Boil Water Notice Rescinded

9/21/2021

 

On September 14, 2021, the Texas Commission on Environmental Quality required the Selkirk WSC public water system, 1610027, to issue a Boil Water Notice to inform customers, individuals, or employees that due to conditions which occurred recently in the public water system, the water from this public water system was required to be boiled prior to use for drinking water or human consumption purposes.

 

The public water system has taken the necessary corrective actions to restore the quality of the water distributed by this public water system used for drinking water or human consumption purposes and has provided TCEQ with laboratory test results that indicate that the water no longer requires boiling prior to use as of September 21, 2021.

 

If you have questions concerning this matter, you may contact Karen Crain at (979) 241-1297 or Debbie Pilcik at (979)877-8249.

SWSC ISSUES BOIL WATER NOTICE 9.14.2021

 Boil Water Notice

for Selkirk Water Supply Corporation

September 14, 2021

 

Due to distribution system pressure , line break, low disinfection residuals, etc., the Texas Commission on Environmental Quality has required the Selkirk Water Supply Corp a public water system to notify all customers to boil their water prior to consumption (e.g., washing hands/face, brushing teeth, drinking, etc). Children, seniors, and persons with weakened immune systems are particularly vulnerable to harmful bacteria, and all customers should follow these directions).

 

To ensure destruction of all harmful bacteria and other microbes, water for drinking, cooking, and ice making should be boiled and cooled prior to use for drinking water or human consumption purposes. The water should be brought to a vigorous rolling boil and then boiled for two minutes.

 

In lieu of boiling, individuals may purchase bottled water or obtain water from some other suitable source for drinking water or human consumption purposes.

 

When it is no longer necessary to boil the water, the public water system officials will notify customers that the water is safe for drinking water or human consumption purposes.

 

Once the boil water notice is no longer in effect, the public water system will issue a notice to customers that rescinds the boil water notice in a manner similar. Please watch the large sign at the entrance of Selkirk for the lifting of the Boil Water Notice.

 

Please share this information with all the other people who drink this water, especially those who may not have received this notice directly (for example, people in apartments, nursing homes, schools, and businesses). You can do this by posting this notice in a public place or distributing copies by hand or mail.

 

If you have questions concerning this matter, you may contact Selkirk Water at 979-429-7383 or 979-241-1297 President or 979-877-8249 Secretary.

 

 

Selkirk Water Supply Corporation Board Meeting

Notice and Agenda

Selkirk Water Supply Corporation Bi-Monthly Meeting

Posting Date on or before – September 7, 2021

 

The Board of Directors of Selkirk Water Supply Corporation, a non-profit corporation organized under Texas Water Code Chapter 67, located in the community of Selkirk Island in Matagorda County, Texas hereby gives notice in accordance with the Texas Government Code, section 551 et seq, that the board meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas on Friday, September 10th at 6:00 PM.

 

  1. Meeting Called to Order by President Karen Crain; Quorum
  2. Visitors Introduced
  3. Approve July 9, 2021 Minutes
  4. Operator’s Report-
  • Willie jobs;
  • Issues with well #2
  • Exotic Isle update on complaint
  • 3 Water leaks
  • Long Term Plans for improving infrastructure
  • Locks for Flush Points; Marking flush points and valves

 

  1. David Alston water tap discussion; HOA Deed Restrictions-residing in camper with no septic for 9 months

 

  1. Office Manager Reports- RVS; Financial Spreadsheet; Report on other Operator job status; Water loss
  2. Treasury balances-Debbie
  • Credit Card Application
  • Trash Increase Discussion
  1.  TCEQ required testing for Sept 30th and the end of the year.
  2. Emergency Preparedness Plan
  • Karen and Debbie Report on Webcast for Meeting the Requirements for S.B. 3.
  • November 1 PUCT deadline for submittal of critical infrastructure information.
  1. Report on Emergency Notification Software
  • Alert Media
  • Hyper Reach
  1.  Mowing inside well area contract-Galindo update
  2. Round Table-
  3. Next Regular meeting—Nov. 12, 2021
  4. Adjournment

 

 

Selkirk Water Supply Regular Meeting

Notice and Agenda

Selkirk Water Supply Corporation Bi-Monthly Meeting

Posting Date on or before – July 6, 2021

 

The Board of Directors of Selkirk Water Supply Corporation, a non-profit corporation organized under Texas Water Code Chapter 67, located in the community of Selkirk Island in Matagorda County, Texas hereby gives notice in accordance with the Texas Government Code, section 551 et seq, that the board meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas on Friday, July 9, 2021 at 6:00 PM.

 

  1. Meeting Called to Order by President Karen Crain; Quorum
  2.    Visitors Introduced
  3. Approve May 14, 2021 Minutes
  4. Operator’s Report-Willie jobs; Meter reading; Reports, TCEQ testing-Third Coast    6/22/2021; Loss of Water Pressure on 6/4/2021 with Mercer call out; Alerts from AEP to Willie; Tank Inspection form Monthly; DQLOR due for 2nd qtr-July 10?;
  1. Office Manager Reports- RVS; Financial Spreadsheet; Report on other Operator job status; Water loss
  2. Treasury balances-Debbie (Margaret’s absence)
  3.  Compliance Investigation from TCEQ-Backwash devices
  4. Mowing contractor for well sites-Galindo proposal of $60.00 per mow; Tax ID, Regular Monthly invoices (email); Harley key?
  5. EDK exit information; reports for DQLOR; keys; invoices
  6. Arthur Gallagher Insurance Proposal; Need to change size of Pressure tank on #2 well to 3000 gals. As TCEQ has on file (when approved) not what Ron Perrin states. ($2255.00 last year-due Sept.)
  1. Dog Bite update-Debbie
  2. Round Table- TTHM/HAA5- due by 9/2021 Third Coast
  3. Future Agenda items-Emergency plan; Long term plans- new meters & wand Readers; locking flush points; Grants; Budget
  1. Next Regular meeting—Sept. 10, 2021
  2. Adjournment

 

Selkirk Water Supply Corporation Bi-Monthly Meeting-May 14, 2021

Notice and Agenda

Selkirk Water Supply Corporation Bi-Monthly Meeting

Posting Date on or before – May 11, 2021

 

The Board of Directors of Selkirk Water Supply Corporation, a non-profit corporation organized under Texas Water Code Chapter 67, located in the community of Selkirk Island in Matagorda County, Texas hereby gives notice in accordance with the Texas Government Code, section 551 et seq, that the board meeting is to be held at the Selkirk Island Volunteer Fire Station, 1203 County Road 243, Bay City, Texas on Friday, May 14, 2021 at 6:00 PM.

  1.  Meeting Called to Order by President Karen Crain; Quorum
  2.  Visitors Introduced
  3.   Approve March 12, 2021 Reg. Minutes
  4.  Operator’s Report-Evan; jobs; Reports, TCEQ testing due
  5.  Office Manager Reports- RVS; Financial Spreadsheet; Report on Operator job status; 2020 CCR
  6.  Treasury balances-Margaret
  7.  Committee recommendations on Contractors to fill Office Manager and Operator vacancies; Motions needed;
  8. Suggestions for Mowing contractor needed for well sites;

9.  Review approved Budget/rate from March 12th meeting

10. Discussion on Changing Bi monthly meeting dates

11. Arthur Gallagher Insurance Proposal has not been sent to date; If no additional

coverage –vote to renew contract due in June (no meeting).

$2255.00 last year

  1.   Round Table-Water Loss Audit; Alston-electric power;
  2.   Future Agenda items-Emergency plan; Long term plans- new meters & wand

Readers; locking flush points; Grants

  1.     Next Regular meeting scheduled—July 9, 2021?
  2.     Adjournment